For Independent HVAC Companies

Stop Losing $60K+/Year to Missed Calls

We respond to every missed call instantly — so you get the chance at every job. Live in 48 hours. You fix things, we handle the rest.

⚡ Live Within 24-48 Hours — Fully configured and capturing calls.
Start Capturing Calls → Talk to Us First
Industry Average
27%
of HVAC calls go unanswered
Worse during peak season when you need it most — summer AC calls, winter heat emergencies.
Per Missed Call
$500–1,200
in lost revenue, per call
Average HVAC job value, according to industry data. Emergency and replacement calls? $5,000–$10,000 walking out the door. *Based on HVAC industry averages.
Caller Behavior
85%
never call back
Of callers who don't get answered, 85% are gone for good. No voicemail. No second chance. They're already dialing your competitor.
When Calls Get Missed
62%
of missed calls happen after hours
23% slip through during business hours. 62% after hours — evenings, weekends, and holidays. That's when your competitors are silent too. *Based on HVAC industry averages.
⚠ Cost of Inaction
Miss just 2 calls per week at $850 average — and you're handing your competition $7,367 every single month.
$88,400per year, walking out the door
How It Works

From missed call to booked job in under 60 seconds

01

Call comes in

A homeowner calls your business line. You're on a roof, under a house, or driving between jobs.

02

Instant text-back

Within seconds, the caller gets a personalized SMS: "Sorry we missed your call. How can we help?" They stay engaged instead of calling the next company.

03

AI follows up

Smart follow-up captures their name, address, service issue, and urgency. Qualifies the lead without you lifting a finger.

04

You get notified

A complete lead summary hits your phone. Name, address, what they need, how urgent. Ready to call back or book directly.

Without CallCapture

With CallCapture

📍 Built for Independent HVAC Companies
✓ No Contracts — Cancel Anytime
⚡ Live in Under 48 Hours
🤖 24/7 AI-Powered Call Handling
Why HVAC Companies Switch to CallCapture
$300+

Never miss a $300+ service call again

Every unanswered call goes to a competitor who picked up. CallCapture texts back in under 60 seconds — keeping the lead warm and the job yours.

<2s

Your AI receptionist answers in under 2 seconds

No hold music, no voicemail box, no lost caller. Every caller gets an immediate, professional response — even at 2am during a Texas heatwave.

Flat

One flat monthly rate. No per-minute billing.

Most AI tools nickel-and-dime you for every minute of usage. We charge a predictable flat rate — your cost stays the same whether you get 10 calls or 500.

HVAC companies miss 27% of inbound calls — each one worth $300–$500 in lost revenue. If you miss 5 calls a week at $400 each, that's $8,000/month walking out the door. CallCapture costs less than one missed call.
Based on industry averages
for residential HVAC service calls
Choose Your Plan

Three levels of coverage — pick what fits your shop.

Every missed call is a job you didn't get a shot at. Each plan is built for a different call volume and level of automation — which one matches your operation?

⚡ Up and running within 24-48 hours. Setup fee covers: number provisioning, compliance registration, custom config, and live testing.
Starter
$199/mo
+ $149 one-time setup
Instant text-back to every missed caller — so they stay engaged instead of calling your competitor. ONE captured job covers your first 2 months.
  • Missed-call text-back (instant)
  • Owner notification alerts
  • Lead capture and logging
  • Monthly performance report
Start Auto Text-Back →
Pro
$397/mo
+ $249 one-time setup
Automate follow-up and turn captured leads into booked jobs. Pays for itself with less than one call per month.
  • Everything in Starter
  • Automated lead follow-up sequences
  • CRM pipeline tracking
  • Post-job review request automation
  • Weekly performance dashboard
Add Smart Follow-Up →
Premium
$597/mo
+ $349 one-time setup
Full 24/7 coverage. Never miss another revenue opportunity — day, night, or peak season.
  • Everything in Pro
  • Inbound AI receptionist (24/7)
  • Caller intake: name, address, issue, urgency
  • Appointment scheduling
  • Full automation suite
Get AI Answering Calls →
Try It Yourself

See it in action — right now

Go ahead, test it. We'll wait.

📱
Option 1
Missed-Call Text-Back
(346) 656-3937

Call this number and let it ring. Don't pick up. Within seconds, you'll get an automatic text-back — exactly what your customers experience when they call your business and nobody answers.

Or text this number and watch the instant auto-reply.

🤖
Option 2
AI Receptionist
(346) 340-5581

Call this number and talk to our AI receptionist. It answers live, qualifies your request, books the appointment, and sends you a confirmation — same as your customers get.

This is what runs for your business, 24/7.

ROI vs. DIY

The system pays for itself
with ONE captured call

Other platforms cost $800–$2,000/mo and still require you to set everything up yourself. We build it, run it, and you just collect the leads.

DIY Platforms ($800–$2,000/mo)
You pay more. You do the work. Still lose calls.
✗
You configure it yourself Hours of setup: workflows, automations, phone numbers, scripts — all on you.
✗
You manage it ongoing When something breaks or needs updating, you're the IT department.
✗
Steep learning curve Built for agencies, not HVAC techs. Expect weeks before anything actually runs.
✗
Generic, not HVAC-specific One-size-fits-all messaging — not built for service calls, seasonal spikes, or urgent repairs.
✗
Two costs, not one Monthly software fee plus the hours you lose setting it up and maintaining it.
✗
Per-minute billing that adds up fast Some AI receptionist tools charge $0.50+ per minute after a tiny included bucket. A busy shop doing 20 calls a day can rack up $700+ in overage alone — every single month.
✗
One text and done — no real follow-up Most platforms send a single text after a call and call it done. Leads that don't reply immediately are just lost.
✗
Limited AI knowledge — a few hundred characters Other tools cap what your AI knows about your business to a tiny text box. Generic answers for a dentist, a lawyer, or whoever else signed up that day.
✗
Requires a separate CRM to actually function Most platforms are tools, not systems. You still need HubSpot, Salesforce, or some other subscription just to track where your leads went.
HVAC CallCapture
We handle the tech.
You focus on repairs.
✓
We set it up for you Full system live within 24-48 hours. You never touch a config screen.
✓
We manage it for you Updates, fixes, optimizations — handled by us. Zero ongoing tech burden on your end.
✓
Zero learning curve You get a working system on day one. Just get notified when qualified leads come in.
✓
Built for HVAC Scripts, follow-ups, and intake flows designed for HVAC service calls — not generic marketing.
✓
Flat monthly rate — no per-minute billing What you see is what you pay. Whether you get 5 calls or 500, your bill doesn't change. No surprise overages, ever.
✓
Multi-step follow-up until the job is booked We don't just send one text and hope. Automated follow-up sequences keep working a missed call until it becomes a booked job — no extra CRM needed.
✓
Deep HVAC knowledge — your services, pricing, service area The AI knows your business inside out. Not a generic bot with a character limit — custom-built to answer like someone who works at your shop.
✓
Everything built in — no extra software No HubSpot. No Salesforce. No extra subscriptions to make it work. Lead capture, follow-up, and pipeline tracking are all included.

At $500–$1,200 per missed call, any plan pays for itself the moment it captures your first call.
Every call after that is money you were leaving on the table.

Common Questions

Everything you want to know
before you sign up

Straight answers. No runaround.

⚡ Fast 24-48 hours from commitment to live. Once you sign up, we provision your number, configure your scripts, test every flow, and hand you a working system — no waiting around while you keep losing calls.
No — your number stays the same. We provision a dedicated number (or set up call forwarding) that routes through our system. Your customers keep calling the same number they always have. Nothing changes on their end. Everything changes on yours.
Every missed call is captured automatically — 24/7, including nights and weekends. The caller gets an instant text-back within seconds. The AI follows up, qualifies the lead, and you get a full summary pushed to your phone. By the time you're off the roof, you already know who called, what they need, and how urgent it is.
Answering services are slow, expensive, and generic. A real person picks up (if they're available), takes a message, and emails it to you — maybe an hour later. We respond in seconds, qualify the lead automatically, and notify you instantly. No hold times, no missed handoffs, no $2,000/month bill. And unlike a human service, we're running at 2am during a heatwave without complaining.
A few big differences. First, we're done-for-you — you don't configure a single thing. Most tools hand you a dashboard and a tutorial video. We hand you a working system in 24-48 hours.

Second, flat pricing. Some AI receptionist tools charge by the minute after a small included bucket — a busy shop can burn through $700+ in overages a month before they realize it. We don't do that. One flat monthly rate, no surprises.

Third, we actually follow up. Most platforms send a single text and call it done. We run multi-step follow-up sequences that keep working a missed call until it turns into a booked job.

And finally, we're built specifically for HVAC — not a generic tool that also serves dentists, lawyers, and nail salons. Your AI knows your services, your pricing, and your service area. No CRM or extra software required.
Because 27% of calls still go unanswered — and each one is $500–$1,200 gone. Even with a receptionist, calls slip through during lunch, peak hours, and after 5pm. That's $60K+/year bleeding out through the cracks. This catches everything your receptionist can't, 24/7 — not replacing them, just making sure no revenue falls through. Think of it as a safety net protecting $60K+/year — at a fraction of what you'd lose to a single missed week.
No contracts. Cancel anytime. There's a one-time setup fee (covers number provisioning, compliance registration, custom config, and live testing), then a flat monthly rate. No surprise add-on charges, no annual lock-in, no penalty to leave. We keep your business because the system works — not because you're trapped.
💰 Pricing Three plans — Starter ($199/mo), Pro ($397/mo), and Premium ($597/mo) — each built for a different call volume and coverage level. Any plan pays for itself the first time it captures a call you would have lost. Compare that to DIY platforms at $800–$2,000/mo that still require hours of setup. The question isn't whether it pays — it's which level of coverage makes sense for your shop.
📋 Plans Starter ($199/mo): Instant missed-call text-back, owner alerts, lead capture, monthly report. Right for shops that want every missed call captured automatically — simple, no-friction setup.

Pro ($397/mo): Everything in Starter, plus automated follow-up sequences, CRM pipeline, post-job review automation, and weekly dashboard. Right for shops actively growing their book of business and want leads nurtured, not just captured.

Premium ($597/mo): Everything in Pro, plus a full 24/7 inbound AI receptionist that answers live, qualifies callers, and schedules appointments. Right for shops with high call volume or after-hours demand who want complete hands-free coverage.
Not even a little. We handle 100% of the setup, configuration, and ongoing management. You never touch a dashboard if you don't want to. When a qualified lead comes in, you get a text or notification — that's it. If you can read a text message, you can use this system.
Cancel anytime — no long-term commitment. We don't believe in trapping customers. If you try it and it's not the right fit, you can cancel without penalty. That said, most HVAC owners see captured leads within their first week. The system works or we want to know why.
Get Started

Ready to capture
every opportunity?

Tell us about your business. We'll have you capturing every missed call within 24-48 hours — fully set up, no tech work on your end.

→ Live Within 24-48 Hours
→ No long-term contracts
→ One captured call covers your first month

Or email us directly at info@hvaccallcapture.com

Stop letting missed calls go to your competitors

Every unanswered call is a job your competitor gets instead. Live within 24-48 hours, no contracts, no tech work. ONE captured job pays for the month.

Capture Every Opportunity — Pick Your Plan → Talk to Us First
▸ Built for independent HVAC contractors
▸ Serving HVAC companies nationwide
▸ No contracts · Cancel anytime
▸ Live support: info@hvaccallcapture.com